Personal assistant manager - a profession inthis point is quite in demand. First of all, this is connected with the development of a market economy, since in a highly competitive environment the financial condition of any firm depends on correct and timely management decisions. The success of a director largely depends on the skills, skills of doing business and personal qualities of a trusted person. The assistant manager, whose duties vary widely from trivial office matters to operational decisions, will become an indispensable employee, the "right hand" of the boss, and most importantly, the guarantor of the tasks at the scheduled time.
Personal qualities of the assistant
When choosing the "right hand" is often the directorthe company pays attention not to education, but to personal human qualities. Most likely, the preference will be given to a person with less rich experience, but with a similar opinion than a specialist with excellent recommendations, but differing in life beliefs. Assistant leader, whose duties can not be formally formulated, must have the ability to read thoughts and at first glance determine the mood of the boss. Perform all tasks, regardless of the specifics - this can be errands and personal. If you are a sentimental person and always take everything at your own expense, then this is not your job. The assistant manager should not pay attention to the discontent and disruption of the boss. The assistant must be loyal and loyal to his superiors. His work, in addition to monetary compensation, is motivated by a single goal - improving the welfare and competitiveness of the company as a whole. Assistant manager, whose duties - negotiating and signing contracts in the absence of the company's first person, to some extent is the face of the company. It is for him that competitors judge the state of affairs, and clients and partners make decisions about cooperation.
Job functions
So, if you intend to become personalassistant, you should get acquainted with the scope of activities and a list of cases, which are performed daily by the assistant manager. Its duties, as already mentioned, range from executive functions to substitute functions.
The group of responsibilities of an office manager includes:
- Scheduling of the schedule and drawing up of the working schedule of forthcoming affairs and meetings of the head;
- a reminder of the planned meetings, upcoming trips, the organization of events and business lunch;
- control and planning of business trips: booking tickets, hotel reservation, work as an interpreter;
- keeping documentation and organizing moments for the rationalization of the workplace.
Deputy duties include:
- search for necessary information, prompt resolution of emerging issues, control over the work of structural units;
- if necessary, the presentation of the company and the boss at business meetings.
In this or that company, the terms of reference may vary depending on the specifics of the firm and the personal qualities of the manager.
Prospects
Highly qualified staff performing thesefunctions are highly appreciated. Most often personal assistants are office managers, secretaries, department heads, who have earned an excellent reputation during their service and have outgrown their responsibilities. Some employees consider the position of personal assistant as a starting point for advancement on a career ladder. In the future, the experience and knowledge of the structure of the company, its activities, specialization, as well as negotiation skills open up broad prospects. Experienced and distinguished employees can take higher positions, which is their high goal and the main dream.
